The Enrollment Change Policy, more popularly known as Add/Drop, is established in compliance with federal regulations for the administration of financial aid and apply to all students regardless of individual funding sourses. Adherance to this policy is ensures CGU's eligibility to offer financial aid through the US Department of Education and to provide educational services under the US Department of Veterans Affairs.
Definition. Enrollment changes are changes to a student's study list--that is, to the schedule of courses in which you are enrolled for a semester. These transactions include all of the following.
Changing the grading basis on enrolled courses--from graded to audit or vice versa
Other changes to unit-bearing course loads for the semester
Term-Based Transactions. All enrollment changes must be submitted and processed within the semester to which they apply. The Academic Calendar notes the last day for making changes to the semester's enrollment records.
Financial Implications. Adjustments to tuition, including credits and new charges, are determined by the date on which the transaction is processed. A schedule of Add/Drop dates is published for each module and for each semester in the Academic Calendar. Transactions are based upon dates for the session or module to which the specific class is assigned. Tuition and fees are published by Student Accounts.
ADJUSTMENT TO TUITION
Additional tuition is based upon the full session cost of the course, regardless of the date the class is added.
Credits, refunds, or other adjustments are determined by a percentage of tuition assessed, the percentage based upon the date of the class is dropped. The Academic Calendar announces deadlines or the last date to receive 100%, 75%, and 50% adjustments. Classes dropped after the stipulated date to receive a W (Withdrawal) notation are ineligible for any financial adjustment.
Change, Graded to Audit
Credits, refunds, or other adjustments are determined by a percentage of the difference between the course's full tuition and the course's audit tuition, the percentage based upon the date of the change. The Academic Calendar announces deadlines or the last date to receive 100%, 75%, and 50% adjustments. Changes made after the date stipulated to drop courses with a W (Withdrawal) notation are ineligible for any financial adjustment.
Change, Audit to Graded
Tuition adjustments based upon the full session tuition cost of the course, regardless of the date of change.
Using the Portal. Access your student portal to register and make changes to your enrollment online through the Add/Drop deadline for regular session classes. Other changes may be made through your department through the last day of the semester.
When making changes to your class schedule on the portal, always ADD courses before you drop any courses. Whenever your total number of units enrolled drops to zero (0), you have technically withdrawn yourself. Subsequent enrollment transactions to add courses are then treated as a new registration--and if the new ADD transaction is submitted after the registration deadline for the semester, you will incur a late registration fee.
Enrollment Change Fee. For each semester, an enrollment change fee applies to changes made after the last Add/Drop deadline for regular session. The last Add/Drop deadline is the date after which no refunds are due when dropping a course and a W notation is assigned for courses dropped. This date is announced in the Academic Calendar.
You are responsible for officially withdrawing from courses that you do not intend to complete. Instructors are advised to assign a U (Unsatisfactory) grade if you are enrolled in a class and never attended the class.
U grades negatively impact your grade point average and may force you in to academic probation status with the University, financial aid, and student visa requirements.
If you drop a class after the deadline established for the semester/module, the course remains on your transcript with a W (Withdrawn) notation. W is not a punitive grade, but rather a chronological indicator for action taken in regards to enrollment in a course. The W notation does not affect GPA and applies to all courses--graded, audited, unit-earning, non-unit-earning, independent studies, etc.
Deadline dates for the W notation are announced in the Academic Calendar. Please refer to the Enrollment Deadlines section of the Student Calendar for the applicable semester on the Academic Calendar page for dates.