Enrollment Changes (Add / Drop)

 

 

Enrollment Change Policy

The Enrollment Change Policy, more popularly known as Add/Drop, ensures the University's compliance and eligibility to offer financial aid through the US Department of Education and educational services under the US Department of Veterans Affairs.

Definition.  Enrollment changes are changes to a student's study list--that is, to the schedule of courses in which a student is enrolled for a semester.  These transactions include all of the following.

  • Adding courses
  • Dropping courses
  • Changing the grading basis on enrolled courses--from graded to audit or vice versa
  • Withdrawals
  • Other changes to the student's unit-bearing course load for the semester

Term-Based Transactions.  All enrollment changes must be submitted and processed within the semester to which they apply.  The Academic Calendar notes the last day for making changes to the semester's enrollment records.

Financial Implications.  Adjustments to tuition, including credits and new charges, are determined by the date on which the transaction is processed.  A schedule of Add/Drop dates is published for each module and for each semester in the Academic Calendar.  Tuition and fees are published by Student Accounts.  

TRANSACTION ADJUSTMENT TO TUITION
Adding courses

Additional tuition is based upon the full session cost of the course, regardless of the date the class is added.

Dropping courses

Credits, refunds, or other adjustments are determined by a percentage of tuition assessed, the percentage based upon the date of the class is dropped.  The Academic Calendar announces deadlines or the last date to receive 100%, 75%, and 50% adjustments.  Classes dropped after the stipulated date to receive a W (Withdrawal) notation are ineligible for any financial adjustment. 

Change, Graded to Audit

Credits, refunds, or other adjustments are determined by a percentage of the difference between the course's full tuition and the course's audit tuition, the percentage based upon the date of the change.  The Academic Calendar announces deadlines or the last date to receive 100%, 75%, and 50% adjustments.  Changes made after the date stipulated to drop courses with a W (Withdrawal) notation are ineligible for any financial adjustment. 

Change, Audit to Graded

Tuition adjustment based upon the full session tuition cost of the course, regardless of the date of change. 

Withdrawals See Dropping courses.

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Add/Drop Procedures

Using the Portal.  CGU students register and make changes to their enrollment online through the Add/Drop deadline for regular session classes.  

IMPORTANT: When making changes to your class schedule on the portal, always ADD courses before you drop any courses.  Whenever your total number of units enrolled drops to zero (0), you have technically withdrawn yourself.  Subsequent enrollment transactions to add courses are then treated as a new registration--and if the new ADD transaction is submitted after the registration deadline for the semester, you will incur a late registration fee.

After the Add/Drop Deadline.  After the Add/Drop deadline for regular session, all enrollment changes are made by submitting a Registration/Enrollment Change (Add/Drop) Form to your academic department.  In addition, enrollment changes after the last Add/Drop deadline for the session--the date upon which the W notation is assigned--incur an enrollment change fee.  Current Tuition & Fees are available from the Student Accounts website.

Enrollment Change Fee.  For each semester, the enrollment change fee applies to changes made after the last Add/Drop deadline for regular session.  The last Add/Drop deadline is the date after which no refunds are due when dropping a course and a W notation is assigned for courses dropped.

Publication of Deadlines.  Add/Drop deadlines are announced in the Academic Calendar.   Please refer to the Student Calendar on the Academic Calendar page for the applicable semester to review enrollment (Add/Drop) deadlines and refund schedules. 

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Failure to Withdraw from Courses

You are responsible for officially withdrawing from courses that you do not intend to complete.  Instructors are advised to assign a U (Unsatisfactory) grade if you are enrolled in a class and never attended the class.

Contact Financial Aid to determine the impact of U grades on your eligibility for continued financial aid. 

W Notation for Dropping Classes

If you drop a class after the deadline established for the semester/module, the class will remain on your transcript with a W (Withdrawn) notation.  W is not a punitive grade, but rather a chronological indicator for action taken in regards to enrollment in a course.  The W notation does not affect GPA and applies to all courses--graded, audited, unit-earning, non-unit-earning, independent studies, etc.

Deadline dates for the W notation are announced in the Academic Calendar.  Please refer to the Enrollment Deadlines section of the Student Calendar for the applicable semester on the Academic Calendar page for dates. 


Questions

Registrar's Office at student.records@cgu.edu or (909) 621-8285.  

Return to the Register for Classes page.

Go to the Registrar's webpage.

Rev 10/13

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