Academic Probation at the University level is a status incurred when the student fails to meet the standards defined in CGU's policy on Satisfactory Academic Progress (SAP). Student requirements for meeting SAP standards may be summarized as follow.
Maintain a minimum grade point average (GPA) of 3.0
Have no more than two Incomplete grades on file at any one time
Twice per year, the registrar conducts an SAP review of all student records, placing academic probation holds on students who have not met SAP requirements. These reviews are conducted in the month prior to the registration periods--in October before Spring registration and in March anticipating Summer/Fall registration.
Academic probation holds are not released until your record indicates that you have met all SAP standards. If you wish to enroll for another semester at CGU, action on your part is requred.
STEP 1. Determine the reason for your being on academic probation by consulting the information on the hold available to you through your student portal.
STEP 2. Review your record on your student portal. Since the academic probation hold (APR) was placed, grades may have been submitted that have raised your GPA or eliminated Incomplete grades. If your record now meets SAP requirements, notify the Registrar's Office by e-mailing firstname.lastname@example.org. Be sure to include your full name and student ID number in your communication.
Out of time holds (OUT) are addressed by seeking an extension on your time to degree.
STEP 3. Meet with your advisor to develop a strategy for working yourself out of this status. If your advisor is satisfied with your plan, proceed as follows.
If this is your first semester on probation. . .
Ask your advisor to e-mail the registrar (1) indicating that the advisor has approved your plan for working yourself out of probation and (2) requesting that you be allowed to register for the next semester.
Complete an Add/Drop form for your next semester of enrollment and submit the approved form to the Registrar's Office.
If you have been on probation longer than one semester. . .
Complete an academic petition and attach your written plan for working yourself out of probation.
Deliver the petition, your plan, and the Add/Drop form to your advisor for approval.
If approved, deliver all documentation to your department for dean's approval.
Your department will deliver the approved documentation to the Registrar's Office.
This process must be repeated for each semester until you meet SAP standards.
STEP 4. Upon receipt of required approvals and your Add/Drop form, the registrar will enroll you for the semester. Please note that the academic probation hold will remain on your record, so any changes to your enrolled schedule will also need to be done by submitting an approved Add/Drop form to the Registrar's Office. Applicable Late Registration fees apply.
CGU's policy on Satisfactory Academic Progress (SAP) requires that you work yourself out of academic probation by the end of the next semester following placement of the hold. If you cannot work yourself out of probation, you are subject to dismissal by your program.