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Employment at CGU

Faculty Employment Opportunities

View our summary of faculty job listings, then go to the respective School site for details.

Administrative and Staff Employment Opportunities

Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check, credit history check and/or a functional capacity test may also be required.

Email Resume (preferred choice): jobs@cgu.edu
Mail: CGU Attn: HR 150 E. Tenth St. Claremont, CA 91711
Fax: (909) 621-8861

Please email or fax your resume, cover letter, and application to be considered for any position

Download Application Form (PDF)

Download Applicant Identification form (optional)

Download Complete Background Package (optional)

This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time.

CGU is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, sex, age, sexual orientation, or physical disability in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.

CURRENT OPENINGS AS OF: November 6 2009

Project Manager – Full time, 100% Grant funded JOB POSTING #544

Starting Salary: Dependent Upon Qualifications

Closing Date: Until Filled

Assist Principal Investigator in meeting the aims of three studies including (a) a community study to reduce cancer health disparities among Pacific Islanders, (b) a global health curriculum development for institutions in the U.S. and Asia, and , and (c) a study of adolescent smoking prevention in China.

· Formulation of research objectives, communication and liaison with community leaders, research protocol development, training of data collectors, overseeing logistical and technical aspects of intervention and data collection activities, protocol development and adherence monitoring, communication with the IRB and funding agency, monitoring budget and general grants management, supervision of project related personnel, assistance with publications and presentations, meeting and conference arrangements, and travel arrangements.

· Plans, organizes and schedules activities to meet objectives. Develops and implements operating policies, procedures and systems to support project aims. Ensures these are well-documented and communicated to project personnel.

· Contributes to the design of research protocols for intervention and evaluation. Evaluates, recommends and implements procedures for intervention, process evaluation, data acquisition, management and quality control.

· Oversee data transfer activity and coordinate transmission of data to data analysis site.

· Prepares technical reports and papers on study plans, progress and results of research activities.

· Develops and manages project budgets, including procurement of project related expenses.

· Directly or indirectly manages staff assigned to project. Plans and staffs project operations based on proposed research activities and timelines. Assists in the hiring of subordinate personnel responsible for assessment activities

· Provides training and technical supervision to staff. Motivates and monitors the progress of work performed by project staff to include technical personnel.

· Assesses need for and follows through with disciplinary action.

· Coordinates and/or links project operations with other administrative and research functions on and off campus.

· Serves as a key liaison to community members being recruited for data collection and to staff and investigators in subcontract sites.

· Actively participates in professionally sponsored meetings, seminars and symposia as a representative of the project and the University.

· Coordinates day to day operations including the flow of communications, the scheduling of meetings, travel arrangements, and the management of budgetary activities.

OUALIFICATIONS

Any combination of education, training and experience equivalent to graduation with a B.A., B.S. or higher in Public Health (or related field) that provides the required knowledge, skills, and ability.

Requires three years experience of progressive responsibility in project management.

Valid CA driver’s license; Protection of Human Subjects (CITI) Course. The regular hours for this position are 8:30 AM to 5:00 PM, Monday through Friday. Hours may vary due to needs of the project. Must be willing to work rotating shifts and overtime. This is a (full-time), 12-month, (exempt level) position. Benefits eligible and grant funded position. Supervises Project Assistants and/or part time data collection and intervention staff. Experience in developing and managing budgets for research projects. Experience writing university IRB (Internal Review Board) protocols and progress reports for federal agencies. Experience developing and managing subcontract arrangements. Preference will be given to applicants who have demonstrated experience with the above qualifications and skills. Must have good communication skills with faculty, and staff: must have ability to produce communication materials for projects; assistance in production of peer-reviewed publications.

This position is 100% grant funded and is contingent upon continued funding. Position is part-time, exempt, 12-months and is benefits eligible based on current project needs.

ASSISTANT DIRECTOR, PROSPECT RESEARCH AND MANAGEMENT JOB POSTING #543

Starting Salary: Dependent Upon Qualifications

Closing Date: Until Filled

Claremont Graduate University is seeking a motivated, highly ethical, and energetic Assistant Director of Prospect Research and Management to join the Advancement Office Team. Reporting to the Director of Prospect Research and Management, the Assistant Director of Prospect Research and Management is responsible for the preparation of thorough, accurate and concisely written research reports.

Primary Responsibilities Include:

· Research, identification, and initial assessment of new donor prospects.

· On going evaluation of previously identified prospects.

· Monitor on-line, electronic, printed sources, (such as government documents, newspapers, periodicals, screening data) and leads from Directors of Development to identify and qualify prospective donors.

· Create clear and concise summaries of written prospect profiles (may include biographical information, financial information, potential for philanthropic support, areas of interest, and affiliations of individuals, corporations and foundations).

· Prepare timely, complete, and accurate profiles to share with appropriate Advancement staff members.

· Provide critical information to support cultivation and solicitation efforts.

· Work closely with Directors of Development on their prospects and projects and conduct various forms of screening research to secure philanthropic support and resources for the university’s academic priorities.

· Work closely with the Finance Department, Internal Audit, external auditors, and other university divisions to ensure accurate recording, reconciliation, and distribution of gifts.

QUALIFICATIONS:

· Bachelors Degree plus two to four years of experience in fundraising, higher education research, and/or prospect research or any combination of education, training, or experience that provides the required knowledge, skills, and ability.

· Knowledge of fundraising and database reporting software such as Millennium and PIN preferred.

· Possess experience evaluating and rating prospects using wealth screening data particularly during a comprehensive campaign.

· Highly developed initiative, good judgment, and the ability to maintain strict confidentiality and discretion.

· The ability to handle multiple tasks and projects and maintain a fluid concept of time-sensitive priorities.

· The ability to formulate, develop and implement proactive research strategies to identify new major gift prospects.

· Keen attention to accuracy and detail and strong analytical abilities.

· Skilled in synthesizing, interpreting, and communicating information gathered from a variety of diverse sources.

· Exceptional writing, interpersonal, editing, and communication skills.

· High level of knowledge of Microsoft applications such as Word, Excel, and Outlook.

Claremont Graduate University is proud to offer a generous benefits package including health insurance, life insurance, dental insurance, long term disability insurance, a flexible spending program, and an employer-contributed retirement plan upon eligibility. Employees receive 10 paid holidays and two personal days per fiscal year and accrue paid vacation and sick leave. Employees are also encouraged to take advantage of the educational opportunities offered by the Claremont Colleges as CGU offers full tuition payment to eligible employees.

STUDENT ACCOUNTS MANAGER JOB POSTING #541

Starting Salary: Dependent Upon Qualifications

Closing Date: Until Filled

Claremont Graduate University is seeking a Student Accounts Manager. Position is responsible for the administration of the Student Accounts Department including student billings, collections and refunds. Coordinates financial registration, supervises staff, handles inquiries from students and third party payers, audits student accounts for accuracy and reconciliation with general ledger system and coordinates activities of Student Accounts Office with other student services departments. Reports to the Assistant Vice President for Finance and Administration.

· Responsible for all activities performed in the Student Accounts Department.

· Maintain vendor contracts.

· Work with third party billing vendor to plan and implement billing and receivables program and ensures accuracy of the program.

· Work with third party vendor and Information Technology to prepare 1098T, ensuring the accuracy and timeliness of the information ultimately provided to students.

· Handles student refunds, ensuring accuracy and timeliness of payments.

· Works with Information Technology to ensure smooth transition of upgrades to the PeopleSoft Student Database. Test new processes before bringing them into production. Set up adjustment tables and other software maintenance items as needed.

· Monitor Cashiering access in PS.

· Handles inquiries and complaints from students concerning billing and receivables.

· Plan, organize, and implement financial registration.

· Audit student accounts for accuracy and conformance with the needs of students.

· Supervise the work of the other student account personnel and student workers.

· Ensure collection of delinquent accounts in a timely manner. Work with the Assistant Vice President to write off delinquent accounts. Record bankruptcy cases.

· Monitor student registration and withdrawals for delinquent accounts.

· Coordinate Merchant Accounts across the University. Accept credit card payments on behalf of other departments.

· Monitor Cashnet accounts and record deposits.

· Prepare reports for Audit including Title IV compliance.

· Coordinates activities of the Student Accounts Office with other Student Affairs Departments and Information Technology.

· Reconcile clearing accounts.

· Maintain web site ensuring that timely information is posted and that the site conforms to University standards.

· Reconciles Student Housing Accounts on a timely basis.

· Works closely with the Claremont University Consortium Office of Real Estate and Housing Services regarding rent receipts and maintaining occupancy targets per budget.

· Attend workshops and seminars related to the department. Attend various departmental meetings. Attend School orientations and give presentations on Student Accounts Operations.

· Write, maintain and update documentation of policies and procedures for student accounts. May serve on intra campus and/or intercollegiate committees.

QUALIFICATIONS:

Any combination of education and experience equivalent to graduation with a BA in Business Administration, masters degree preferred with a concentration in accounting or finance, or any combination of education, training, or experience that provides the required knowledge, skills, and ability. Requires five years of progressively responsible experience in higher education. Experience with PeopleSoft Student Financials highly preferred. Must be able to work independently and make decisions within the limitations of University policy. Requires excellent organizational skills, good supervisory skills, computer skills, and experience with collections. Knowledge of banking and credit regulations and computerized student financial systems. Experience with Accounts Receivable and Student Financial Aid. Ability to use Microsoft Windows and Office with emphasis on Excel, Word and Outlook. Ability to work well (pleasantly and efficiently) with a diverse student, faculty and staff community in person, by telephone and by email. Must be extremely patient and tolerant. Excellent organizational skills with a heavy workload. Ability to maintain financial and business accuracy in high stress periods. Must be extremely adaptable to change and be able to transition between system upgrades.

PROJECT ASSISTANT TEEN STIM (Part-time, 100% Grant Funded) JOB POSTING #540

Starting Salary: Non Exempt- $15.97 per/hr. Minimum (this is the minimum of the grade)

Closing Date: Until Filled

Claremont Graduate University is seeking a Project Assistant to join its team. The Project Assistant will join the School of Community and Global Health for the NIDA Funded Grant Project “Teenage Stimulant Use: Neurally Plausible Spontaneous and Protective Processes”. In coordination with the Project Manager this position performs varied and specialized support services requiring mastery in general office and organization skills combined with a detailed or specialized knowledge of department and university operations. Assists faculty and/or staff and takes a supportive role in office operations and productivity in meeting all project needs.

· Performs a variety of moderate to complex clerical functions, as assigned, which may include: researching data, proofreading, editing, preparing and processing correspondence, reports, purchase orders, word processing, entry and retrieval of electronic data, processing printed documents, as appropriate, taking and conveying messages, processing incoming and outgoing mail and packages, sending and distributing fax messages, or other duties of comparable complexity.

· Excellent writing skills and a working knowledge of a wide variety of software programs including Microsoft Office, i.e. MS Word, Outlook, PowerPoint, and Excel will be essential. Working knowledge of Endnote and Visio or other graphics program would be helpful.

· Assists in coordinating study recruitment, correspondence, and scheduling of data collections, coordinating with outside continuation high schools as needed. *Since this is 60 percent of the time, this should be one of the first tasks noted.

· Assists with data collection for research study. Follows established data collection and management procedures to prepare, collect, record or enter data. Collects pertinent information from study participants through administration of computer assessments or questionnaires, or other collection procedures.

· Proofreads work of others for spelling, grammar and punctuation, edits content as requested.

· Assists in leading additional hourly employees and student workers, as assigned. May involve work guidance, scheduling, assigning, and prioritizing workloads. Monitors performance, ensuring timely completion of unit's work.

QUALIFICATIONS:

Minimum Qualifications: Associate's Degree with two years of secretarial, specialized clerical, and/or administrative experience and strong computer skills. Preferred Qualifications: Bachelor's Degree with three years of combined secretarial and administrative experience in a university environment. Combined education/experience may substitute for either minimum. Previous experience working within or with the public school systems, especially the continuation school environment is desirable. Reliable transportation is a must. Must be flexible, reliable and dependable displaying a mature professional demeanor, presence and attention to detail. Excellent communication and presentation skills, ability to work independently, effectively organize and prioritize work demands as well as work as part of a team with enthusiasm, initiative and creativity.

Ability to travel up to 60% of the time mostly during regular working hours, within the Southern California Region of Los Angeles, Orange, San Bernardino and Riverside Counties. Travel will be reimbursed at the current University per mile rate. Additional information regarding this position:This position is located off campus in San Dimas, CA. This is a part-time, benefits eligible, Grant-Funded Position, with the potential of additional time, as study needs increase. Fieldwork occurs at continuation high schools, generally during regular school hours. Some evening telephone work may be required.

PROJECT ASSISTANT DUAL PROCESS (Part-time, 100% Grant Funded) JOB POSTING #539

Starting Salary: Non Exempt- $15.97 per/hr. Minimum (this is the minimum of the grade)

Closing Date: Until Filled

Claremont Graduate University is seeking a Project Assistant to join its team. The Project Assistant will join the School of Community and Global Health for the NIDA Funded Grant Project “Dual Processes in HIV Risk Behavior in Drug Abusers”. In coordination with the Project Manager this position performs varied and specialized support services requiring mastery in general office and organization skills combined with a detailed or specialized knowledge of department and university operations. Assists faculty and/or staff and takes a supportive role in office operations and productivity in meeting all project needs.

SOME STUDY MATERIAL FOR THIS PROJECT IS SEXUALLY EXPLICIT AND MAY BE CONSIDERED OF AN OFFENSIVE NATURE TO SOME INDIVIDUALS. THE NATURE OF THIS RESEARCH MAKES IT IMPOSSIBLE TO COMPLETELY AVOID EXPOSURE TO LANGUAGE WHICH SOME INDIVIDUALS MIGHT CONSIDER OFFENSIVE. AS A RESULT, THE SUCCESSFUL CANDIDATE WILL BE EXPOSED TO SEXUALLY EXPLICIT MATERIAL AND LANGUAGE WHICH IS OUTSIDE THE NORM OF MOST OFFICE WORK SETTINGS.

Job Accountabilities:

· Assists in coordinating study recruitment, correspondence, and scheduling of data collections, coordinating with outside drug diversion programs as needed.

· Assists as Health Educator administering a 45 to 50 minute “HIV 101” education class to groups of 10-20 participates of Diversion Programs. Educators will be trained to administer a prepared curriculum.

· Proofreads work of others for spelling, grammar and punctuation, edits content as requested.

QUALIFICATIONS:

Additional Qualifications: Reliable transportation is a must. Must be flexible, reliable and dependable displaying a mature professional demeanor, presence and attention to detail. Excellent communication and presentation skills. Ability to work independently, effectively organize and prioritize work demands as well as work as part of a team with enthusiasm, initiative and creativity. Ability to travel up to 60% of the time mostly during evening hours and some Saturdays, within the Southern California Region of Los Angeles, Orange, San Bernardino and Riverside Counties. Travel will be reimbursed at the current University per mile rate.

Additional information regarding this position: This position is located off campus in San Dimas, CA. This is a part-time, benefits eligible, Grant-Funded Position. Fieldwork occurs at PC 1000 and Prop 36 Diversion Programs throughout Southern California in Los Angeles, Orange, San Bernardino and Riverside counties. PC 1000 are court-ordered programs where “less serious” drug offenders have the opportunity to avoid conviction by taking advantage of counseling, education and other treatment options. Successful completion of the program results in charges being dropped. Proposition 36 allows first and second-time nonviolent, simple drug possession offenders the opportunity to participate in drug education programs receive substance abuse treatment in lieu of stead of incarceration. By nature of the participants in these programs a successful candidate will be comfortable working respectfully with diverse populations and tolerant to comments that might otherwise be considered offensive in a regular office setting. Employees will usually work in teams and a Diversion Site Coordinator is always present.

GRANTS AND CONTRACTS DIRECTOR JOB POSTING #538

Starting Salary: Dependent Upon Qualifications

Closing Date: Until Filled

Under the general supervision of the Assistant Vice President for Finance and Administration/Assistant Treasurer, administers Post Award Grants and Contract accounting procedures for governmental and private grants and contracts. Provides administrative and functional support regarding the University Budget.

Grants: Work independently while striving to inform leadership of important developments, issues, and trends. Provides grant submission support to the School of Community and Global Health. Ensures that all fiscal matters relating to CGU post-award process, including federal, state, and private grants, contracts, and related external support awards are handled in accordance with OMB Circular A-21 and A-133 guidelines, GAAP, FASB, state, and federal regulations. Makes recommendations to the University for final approval on matters concerning grant and contract awards, submissions, budgets, and expenditures; develops, manages and approves Grants department budgets and expenditures. Establish an account for the award in accordance with those requirements. Approves all award expenditures to ensure that they are budgeted and have appropriate funding as well as reviewing for unallowable costs in accordance with OMB Circular A-21. Approves and monitors grant related payroll. Supervises all grant and contract personnel and serves as a liaison to CGU Office of Research and Sponsored Programs. Reviews the grant accounts shadow system to ensure reconciliation of the system to the Datatel General Ledger. Maintains daily, regular, and periodic working relationships and contacts in support of post-award processes, working directly with principal investigators, making changes to the accounts as necessary and providing advice with respect to policy, procedures, compliance, and budget. Reviews the awards with the Office of Research and Sponsored Programs as necessary and provides post-award information and data to that office in support of grant development efforts. Reviews indirect cost charges, effort reporting, and contracts and grants compliance. Reviews grants with auditors as part of annual A-133 audit.

Budget: Assists the Assistant Vice President Finance and Administration/Assistant Treasurer in the drafting and publication of the University Fiscal Year Budget and with related planning, forecast, and data reports. Works closely with the newly established School of Community and Global Health (SCGH) in start-up activities, budget compliance, grant development, and ensures adherence to CGU fiscal, administrative, and legal policy. Monitor all budgets, including operating, restricted funds, grants and contracts, and capital. Trains University personnel involved with budget planning, recording, fiscal compliance, and monitoring/reporting responsibilities. Formulates dashboards and financial metrics to gauge and track the fiscal performance of CGU’s sponsored program post-award activities. Generates various reports in FRX, Cayuse, PeopleSoft, DataTel, and post-award software programs. Assists with the review of endowment, quasi-endowment, and Millennium reporting programs.

QUALIFICATIONS:

Knowledge of Federal Grant Reporting Guidelines and A-133 Audit Compliance. Excellent communications skills (both verbal and written). Knowledge of fund accounting. Must be detailed oriented and possess strong analytical skills. Organized and able to meet strict deadlines. Knowledge of Microsoft Office (Excel, Word, Outlook, and PowerPoint). Knowledge of complex spreadsheet construction.

Any combination of education and experience equivalent to graduation with a BA in Business Administration, with a concentration in accounting or finance and Masters Degree preferred, or any combination of education, training, or experience that provides the required knowledge, skills, and ability. Requires five years of progressively responsible experience in higher education accounting with post award grants accounting preferable.

To be considered for any position, you must mail, email or fax an application, cover letter and resume. You can download our application from our website: http://www.cgu.edu/pages/1183.asp.

We post all positions on www.socalherc.org

Claremont Graduate University is a founding member of the Southern California Higher Education Recruitment Consortium (HERC), an association of institutions within higher education whose purpose is to promote awareness of employment opportunities among participating members.

APPLY IN WRITING WITH EMPLOYMENT RESUME TO THE HUMAN RESOURCES DEPARTMENT, HARPER 118, 150 EAST TENTH STREET, CLAREMONT, CALIFORNIA, 91711, OR FAX TO (909) 621-8861, OR APPLY IN PERSON BETWEEN 9:00 A.M. TO 11:00 A.M. AND 1:30 P.M. TO 3:30 P.M. AT THE ABOVE ADDRESS.

EMPLOYMENT IS CONTINGENT UPON NEW EMPLOYEE PROVIDING DOCUMENTS VERIFYING U.S. CITIZENSHIP OR, FOR ALIENS, DOCUMENTS VERIFYING LEGAL PERMISSION TO WORK IN THE UNITED STATES. APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.

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Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women. Inquiries may be directed to the Human Resources Department, 150 East Tenth Street, Claremont, California 91711, (909) 607-7816.