Incomplete Grades

 

 

Disclosures Regarding Incomplete Grades

The I (Incomplete) grade is used at an instructor's discretion to provide you with additional time to complete and submit required coursework.  Outstanding work must be submitted and a new grade assigned no later than the last business day of the semester one year from the semester of your enrollment in the courses.  If a new grade is not submitted to the registrar by this expiration date, the Incomplete grade lapses to U (Unsatisfactory). 

Instructors may specify a shorted time period for an Incomplete grade and/or an alternate grade to which the Incomplete would lapse.  These deviations from the standard defaults would have been submitted on an Imcomplete Grade Submission and Student Contract for Course Completeion form--a copy of which should have been provided to you. 

If you need additional time to complete your coursework, you must submit a Petition for Extension of Incomplete Grade to the Registrar's Office BEFORE the Incomplete grade lapses to a permanent grade.  Only one extension is permitted.  Petitions to extend an Incomplete grade are not accepted after a permanent grade has been recorded.  Permanent grades are grades and notations other than Incomplete and GP (Grade Pending).

Information about CGU grading policies is provided in the Student Guide to Grades at CGU.

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Assignment of Incomplete Grades

Instructors assign an Incomplete grade in one of two ways.

  • Submission of I (Incomplete) on a grade roster.  This process activates the standard defaults for an Incomplete grade: a new grade is due to the registrar no later than the last business day of the semester one year later than the semester in which the course was taken; U (Unsatisfactory) as the grade to which the Incomplete would lapse.
  • Submit an Incomplete Grade Submission and Student Contract for Course Completion form.  This form is available to instructors from the Registrar's Office.

The Incomplete Grade Submission form requires that you and your instructor agree on the following components.

  • Deadline for submitting a new grade to the Registrar's Office.  While the deadline is up to the instructor, the date may not be later than the last business day of the semester one year from the semester in which the course was taken. 
  • An alternate grade for lapse of the Incomplete grade.  This is the grade that you would have received at the end of the course, based upon the actual work you completed or submitted.  If no alternate grade is identified on the form, the default grade is U (Unsatisfactory).
  • Detail of the outstanding work you must complete and submit to the instructor to earn a new grade in the course.
  • Your signature is not required on the form, although your instructor should make an effort to provide you with a copy.

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Extensions of Time on Incomplete Grades

You should make every effort to complete and submit outstanding course work to your instructor prior to the expiration of the Incomplete period.  Note that the expiration date is the date a new grade is due to the registrar, not the date by which you must provide work to your instructor.  If necessary, ask your instructor how much time is needed for evaluation of your work so that the instructor can submit a new grade by the expiration date.

Instructors and departments are not required to accept new coursework if the Incomplete period has lapsed and a permanent grade has been assigned.

If you need additional time, you may request an extension.  Complete and submit a Request for Extension of Incomplete Grade to the Registrar's Office.  The period of additional time is limited to the last business day of the next semester.  Only one extension is permitted.

Extensions are not available if your grade is no longer I (Incomplete).

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Evaluation of Work on Incomplete Grades

Evaluation of Outstanding Work.  Upon acceptance and receipt of coursework, your instructor will evaluate the work and submit a Grade Change Submission/Petition to the Registrar's Office.  Because you failed to complete the course within the regular semester timeframe, your grade may be affected.

Default Grades.  The default grade is assigned if you fail to submit outstanding coursework and the instructor does not submit a new grade before the Incomplete period expires.  The default is determined as follows.

  • If the instructor assigned an alternate grade on the Incomplete Grade Submission and Student Contract for Course Completion form, this alternate grade becomes your new grade.
  • If no alternate grade was identified on the Incomplete Grade Submission and Student Contract for Course Completion form or if no form was submitted to the Registrar's Office, the default grade is U (Unsatisfactory).  Note that a U grade negatively impacts your grade point average (GPA).

Grade Changes.  Changes to grades should be rare, except in cases where an I (Incomplete) or GP (Grade Pending) has been assigned.  With the exception of changes to I or GP grades, whenever a grade is changed, a grade change notation appears on your transcript.  This notation records the date of the grade change and identifies the original grade assigned.

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Time Limits for Submission of Coursework on Incomplete Grades

CGU policy limits the period of time for acceptance of outstanding coursework on an Incomplete grade.  While instructors may set a shorter deadline when issuing an Incomplete grade, this date may not be later than the last business day of the semester one year after the semester in which the course was taken.  Extensions are limited to the last business day of the next semester following the original expiration date of the Incomplete.

If a student withdraws from CGU, all Incomplete (I) grades on the student's record may lapse immediately.  These grades lapse to either the alternate grade provided by the instructor at the time the I grade was assigned or to the default grade of U (Unsatisfactory).

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Permanent Incomplete (PI) Grades

The Permanent Incomplete (PI) grade was discontinued at the end of Spring 2010.  Prior to Spring 2010, PI was the default grade to which Incomplete grades would lapse.  While PI is no longer issued, PI grades recorded on student transcripts prior to Summer 2010 remain PI.

The Transcript Legend provides comprehensive information about all CGU grades.

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Questions

See the Student Guide to Grades at CGU.

The Registrar's Office - student.records@cgu.edu or (909) 621-8285.

 

Return to the registrar's web page.

 

Rev 7/12

 

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