Classroom / Non-Classroom
Space Reservations
Overview
Classrooms Requests to utilize a classroom will be confirmed with the following priority:
1. Academic Class Sessions
2. Qualifying Exams and Dissertation Defenses
3. TA Sessions
4. Faculty/Staff requests for meetings, workshops, conferences, etc.
a. Student groups need to have their requests processed by the staff in their academic department.
Non-Classroom Space Requests to utilize non-classroom spaces such as conference rooms, courtyards and patios will be confirmed based on availability.
Service Requests
Technology (AV) Requests
When making a request for space, you can simultaneously request your AV needs. In the web request form you will be able to select from a menu of options available for that space.
Facilities Department Requests
When making a request for space, you can simultaneously request your facilities needs such as tables, chairs, podium, trash cans, etc. In the web request form you will be able to select from a menu of options available for that space.
Catering
Catering needs are not currently a component of this process. You will need to contact your vendor of choice separately.
Process:
Classroom / Space Reservations / EMS
Guidelines
- All space on campus is now managed electronically via the Virtual Event Management System (EMS).
- Browsing for available space is open to anyone as a guest user.
- Reservations can only be requested by CGU faculty and staff.
- Faculty and staff need a user account and password to access the reservation feature. All departments on campus will have at least one designated representative who has an account.
- Events can be requested up to one year in advance. (Please note, the class schedule is completed in the weeks prior to each semester and could impact a previously reserved space for an event.)
Begin Here
To browse for or reserve space begin here: http://emsweb.claremont.edu/cgu
Rev'd 2/09
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