As a CGU student, you are expected to meet and maintain satisfactory academic progress (SAP) toward completion of your degree program. The two primary criteria used to determine your SAP are the following.
GPA Requirement. You must maintain a minimum grade point average (GPA) of 3.0 in all your coursework taken at Claremont Graduate University. Individual academic programs may require a higher GPA and or additional standards of progress. CGU grading policies are provided in the Transcript Legend. Also consult the academic program section for your department or program in the CGU Bulletin.
Maximum Incompletes. You may have no more than two Incomplete (I) grades on your record at any time. (Courses in which the I has lapsed to a permanent grade are no longer Incomplete.)
Note that satisfactory progress toward a degree is also assessed by your time to degree.
Doctoral students. You must show satisfactory progress in research and examinations as judged or determined by the faculty in your academic program.
The Registrar's Office places an academic probation hold on your record if you fail to meet SAP standards. This hold prevents you from registering for the semester.
Academic probation may have other important implications.
Financial Aid: Eligibility or continued eligibility for financial aid may be seriously affected. Consult a Financial Aid representative.
Federal Title IV Aid: Federal regulations require that, in order to be eligible for assistance from any Federal Title IV student aid program available to graduate students (Federal Work-Study, Federal Perkins Loan, and Federal Direct/PLUS Loan) a student must be making satisfactory academic progress.
Federal Title IV Regulations require an annual review of student records for Satisfactory Academic Progress (SAP). Students whose academic progress is found not to meet any of the three conditions for SAP outlined below, are not eligible for federal financial aid.
All students receiving federal financial aid must meet the following standards:
Qualitative Standard: maintain good academic standing by meeting the minimum 3.0 GPA requirement, and no more than 2 incompletes on the academic record.
Quantitative Standard: comparing the number of units attempted versus the number of units earned to complete a degree.
Meet specific timeframe to complete program requirements toward the individual degree (Time to Degree).
Students may appeal their loss of financial aid eligibility, by documenting any extenuating circumstances that resulted in lack of SAP. Students must also provide a written plan outlining what specific program requirements are outstanding and an expected date to earn the degree.
Please submit appeals to the Director of Financial Aid.
International Students. Per SEVIS regulations of the Immigration and Customs Enforcement (ICE) division of the United States government, your eligibility or continued eligibility for international student status in the United States may be seriously and negatively affected by academic probation, repeated academic probation, and extensions of time toward completion of your degree. CGU must comply all ICE regulations. Contact the International Student Coordinator for guidance and assistance immediately.
Procedure. If you have been placed on academic probation, refer to procedures on the Academic Probation webpage.
If you are placed on academic probation, you must resolve the situations that incurred this status by the end of the following semester. If you are unable to work yourself out of academic probation, you are subject to dismissal from the University by the faculty of your academic program.