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Student Privacy Policy / FERPA
The right to inspect and review education records: Students may request access to their education records maintained by any education official of the institution that is the keeper of the particular record. Education records do not include certain records such as sole possession records, medical records, certain employment records, and law enforcement records. The right to seek to amend education records: Students may request that records considered inaccurate, misleading, or an invasion of privacy be amended or removed from their education records. Requests are submitted direct to the recordkeeper, but may be appealed to the Dean of Students. As a resolution to amending records, a student may document objections to a record in a written statement. The student's statement must be maintained by the recordkeeper for as long as the objectionable record is maintained, and disclosed whenever the objectionable record is disclosed. The right to have some control over the disclosure of information from education records: Except where permitted by FERPA, the prior consent of the student is required for the University to disclose non-directory information about a student to a third party. Students may request that the University not disclose certain or all information from their education records. Requests to restrict the disclosure of information from education records must be submitted in writing to the Registrar's Office. These requests remain in effect until revoked in writing. The right to file a complaint for an alleged violation of FERPA rights: Questions, issues, and other problems regarding FERPA rights of students at CGU should first be referred to the University Registrar. Formal complaints for an alleged violation of rights under FERPA are filed in writing with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington DC 20202-5920. In compliance with FERPA, the University designates the following personally identifiable information about a student as directory information: name, CGU e-mail address, degree/certificate program of study, concentration of study, dates of attendance, and degrees and certificates received, including the conferral date. Unless restricted by a student, directory information may be released to the public without the prior consent of the student. The University also permits access to specific student information by education officials with a legitimate educational interest. Education officials include CGU staff, faculty, and other individuals and entities designated by the University to perform its administrative, academic, supervisory, or other tasks and functions. Legitimate educational interest exists when an education official requires access to specific information about a student in order to accomplish a University-delegated task or function. Education officials also include non-CGU entities such as certain members of the Claremont University Consortium, SunGard Higher Education technology providers and consultants, and the National Student Clearinghouse. Questions about the application of FERPA at CGU should be directed to the University Registrar.
10/30/09 |
