Official Transcripts

Requesting transcripts can take longer time than expected. Please allow enough time to request transcripts in time to meet our priority and fellowship deadlines (if applicable). Please read the following guidelines about official transcripts:

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ALL APPLICANTS

The following applies to both domestic and international applicants. Please read carefully.

All Applicants
  • Please request an official transcript from every undergraduate and graduate institution that you have attended. To be considered “official,” the transcripts must remain sealed as they were by the issuing university.
  • The sealed transcripts must be submitted together with the application form (except online applicants) and other application materials.
  • Transcripts that are not in English must be accompanied by an official English translation.
  • Should a transcript carry a significant number of courses with a pass or credit grade, applicants may be requested to provide additional documentation.

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INTERNATIONAL APPLICANTS

The following applies to international applicants. Please read carefully.

What makes a transcript "official"? To be considered “official” your transcripts must remain sealed as they were by the issuing university. If your university does not seal their transcripts as a standard procedure, please request that they place your transcripts in a sealed university envelope and stamp the outside flap with their school seal. Forward these documents directly to CGU as-is; please do not open the envelope as this will void the transcripts.
Translating Official Transcripts Transcripts that are not in English must be accompanied by an official English translation. Many schools will be able to accommodate your request to have your transcripts issued in English. If your school is unable to issue official transcripts in English, you have a few options:
  1. You may take your transcripts and diploma/proof of degree to the appropriate verifying institution (i.e. Educational Ministry) to have them translated and notarized. The institution can then send those documents directly to us in a sealed, preferably signed envelope. If the institution will only release the verification to you, please request that they put it in a sealed envelope so that you can forward that envelope directly to us; DO NOT open the envelope as that will void the verification. The documents must be reveived in their original sealed envelope to be considered official.
  2. You can submit your transcripts to a translation service. The translation service can then send those documents directly to us in a sealed, preferably signed envelope. If they send the translation to you, it must be forwarded to us in its original sealed state. Again, DO NOT open the envelope as that will void the translation; the documents must be sealed to be considered official. You should also request that an official copy (in your native language) be sent from your university to us so that we can compare the original to the translation.
Supplementary Degree Verifications CGU requires that official transcripts showing that a degree was conferred, be submitted for each institution. If your school is unable to issue official transcripts showing that a degree was conferred to us directly, you may follow one of the options below to ensure that your documents satisfy the transcript requirement:
  1. (Preferred) You can ask your school to issue an official degree verification to you along with your official transcripts. Remember, documents must be received in sealed envelopes to be considered official. If your school will only release the verification to you, please request that they put it in a sealed envelope and stamp the outside flap with their school seal. You can then forward the envelope directly to us; DO NOT open the item as that will void the verification. This official degree verification will be evaluated in combination with your official transcripts.
  2. You may take your transcripts and diploma/proof of degree to the appropriate verifying institution (i.e. Educational Ministry) to have them notarized. The institution can then provide you with those documents or send those documents directly to us in a sealed, preferably signed envelope. Again, the documents must be sealed to be considered official. DO NOT open the envelope as that will void the verification. If your country’s notary public offices are granted authority by the educational ministry to authenticate transcripts, you may take them there; if not, notarized copies will not be accepted.
  3. If no additional documentation is available through the school, and you are not able to have your documents notarized, you may wish to submit your transcripts for evaluation through an accreditation service such as Worldwide Educational Service or International Education Research Foundation and request that the evaluation report be sent to Claremont Graduate University.

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IN-PROGRESS TRANSCRIPTS

The following applies to both domestic and international applicants. Please read carefully.

What are In-Progress Transcripts?
  • If you have not completed your bachelor's degree (or master's degree, if applicable) at the time you apply to CGU, please request transcripts from your university showing the work you have completed to date. These are called IN PROGRESS transcripts and are acceptable for admissions evaluating purposes.
  • Once you complete your degree, you will need to submit official transcripts again showing that the degree has been granted/conferred/completed.

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MAILING TRANSCRIPTS

All transcripts should be addressed to:

Office of Admission and Records
160 East Tenth Street
Claremont, CA 91711

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