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Degree Completion Checklist
Register for the SemesterYou must continue to maintain a student status until you complete all of your degree requirements. Register for the semester in which you expect to graduate in order to ensure your eligibility for each step of your degree completion. Only registered students may proceed with each of the following actions.
Registration during your graduation semester is also important for financial aid reasons. Students are cautioned that deferment and repayment periods on loans are based upon the semester of your last enrollment, not upon graduation dates.
Before You File an Intent to Receive a DegreeBefore you file an Intent to Receive a Degree, meet with your advisor to determine your eligibility to move to this last step of degree completion. Eligibility requirments vary depending upon your program, but may include completion or achievement of the following.
The last two forms refer to the dissertation process for doctoral students, addressed in Completing Your Degree Requirements and the Dissertation/Thesis Procedures sections below. All questions about egibility requirements should be referred to your department.
File your Intent to Receive a DegreeCGU certificates and degrees are conferred by the Board of Trustees upon the recommendation of the faculty of your department. Each semester, the Registrar's Office compiles and submits a list of doctoral, masters, and certificate candidates to the Board for their consideration and approval. In order to be included on the University's official degree list, you must file an Intent to Receive a Degree by the semester deadline published in the Academic Calendar. Forms are required from all candidates for certificates as well as for doctoral and masters degrees. Your Intent to Receive a Degree is valid only for the semester of your declaration. Upon receipt, your name is added to the degree list and your eligibility to enroll in future semesters is cancelled. If you determine that you will not complete your degree in the semester of your declaration, proceed as follows.
Your department should be your primary contact throughout all stages of completing your degree.
Completing Your Degree RequirementsRequirements are defined by and for each program, either certificate or degree. The semester deadline for completion of degree requirements is announced and published in the Academic Calendar. Completion refers not only to your completion of program requirements, but more explicitly to the receipt by the Registrar's Office of all required documentation from both you and your department or program. Documentation may include, but is not limited to, the following.
Official verification of your degree is provided by your CGU transcript. For students who may need interim documentation for employers or other agencies, a letter of completion may be requested from the Registrar's Office after all degree requirements have been submitted, approved, and accepted.
Completing Certificate RequirementsCertificate candidates are responsible for ensuring that all requirements have been completed in order to receive the certificate. The Intent to Receive a Degree must be filed by the semester deadline date for degree candidates and a final approval form must be sent to the Registrar's Office from the program offering the certificate.
Dissertation/Thesis ProceduresConsistent with the ecological sensitivities and "go green" initiatives of the Claremont Colleges, dissertations and theses are processed electronically beginning Spring 2011. Processing includes the preparation, distribution and review, and submission of your final manuscript or work. Submission of a dissertation for publication is generally required for doctoral degrees. Students earning masters degrees may also publish their theses. Refer to the Dissertation/Thesis Procedures for Students for instructions and links to forms and the electronic gateway for submission. PAPER SUBMISSIONS: Please note that the electronic process for manuscript submissions is strongly encouraged for environmental reasons as well as to reduce expenses to students. If a paper submission cannot be avoided, the Registrar's Office will continue to accept hard copy submissions. Instructions and fees are provided in the 2010 guidelines entitled Preparing and Submitting Your Doctoral Dissertation. Fees are subject to change.
Other Information and ResourcesCommencement Program and Degree Requirements
QuestionsRegistrar's Office: student.records@cgu.edu or (909) 621-8285.
Return to the registrar's website.
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