What's New? (For Students)

Fall 2012

7 August 2012


New Business Hours In Student Affairs

Beginning Fall 2012, Student Affairs is adopting new business hours.

The Student Affairs Office will be open until 7 pm, Monday through Thursday, during weeks  that classes are in session.  Excluded weeks include intersession weeks, Final Exam Week, Spring Break, and Thanksgiving Week.  After the first week of the semester, services may be limited until the office can determine the volume and types of services requested after 5 pm.

If you have any questions about what kind of services may be available after 5 pm on a specific date, please e-mail us at student.records@cgu.edu or call (909) 621-8285.  For complex transactions, you may wish to contact the applicable service unit before 5 pm to verify whether a Student Affairs professional will be on hand to address your specific need.

Complete information, including a detailed schedule for the 2012-13 academic year, is available on our Student Affairs Business Hours page.  Comments and feedback about these extended hours are welcome at student.records@cgu.edu.


Updating Your Contact Information

Beginning August 15 and continuing through September 21, 2012, you will be presented with a request to update your contact information immediately upon logging into the student portal.  Specifically, you will be asked to update your local address and telephone number, as well as emergency contact information.

Local address and telephone number are required fields for establishing your Library services.  This is a policy of The Libraries of The Claremont Colleges, which is operated by The Claremont University Consortium.  In order to avoid problems with or lapses in your service, be sure we have your contact information on file.

Emergency contact information is important in the event of an emergency, natural disaster, or other health and safety event.  Keeping this information current not only helps the University contact your loved ones quickly and efficiently when there is cause, but it also facilitates verifying the identity and relationship of individuals who have a right to inquire about your safety.

Once you provide the information requested, you will not see the request screen again.  All the more reason to complete the process early!

Thanks for your attention and cooperation in this matter.


Safety Preparedness Guidelines - Mass Shootings

The U.S. Department of Homeland Security (DHS) recently published guidelines for the general public to promote awareness of and preparedness for situations of mass shootings.  The DHS identifies an individual who is engaged in or attempting to kill people in a populated area as an "active shooter."  Hence, the Active Shooter Program.  The Active Shooter - How to Respond booklet and other program materials are available from the DHS website.


Unofficial Transcript

The Claremont Graduate University name has now been added to the unofficial transcript.  Remember that unofficial transcripts are available to you direct through your student portal.  Consult the Transcript Requests page for information on ordering official transcripts.


Financial Awareness Counseling Tool

The U.S. Department of Education has created a Financial Awareness Counseling Tool (FACT) intended to provide students with financial management basics.  According to the Department, FACT provides information about current loan debt and estimates student loan debt levels after graduation.

Access to FACT is available at Student Loans.gov or https://StudentLoans.gov and requires the student to use the personal identification number (PIN) created when the Free Application for Federal Student Aid (FAFSA) was initially submitted.  Sign in under the Manage My Direct Loan heading.  New users and users who have forgotten their PINs can utilize the PIN link for assistance.


Amendments to Student Privacy

On January 2, 2012, the US Department of Education approved and implemented changes to the federal Family Educational Rights and Privacy Act (FERPA).  The amendments are intended to facilitate the availability of data for states to track students from K-12, through postsecondary education, and beyond.  These efforts, collectively known as State Longitudinal Data Systems (SLDS), are intended to facilitate evaluation of the effectiveness of educational programs and may eventually be used for decisions regarding the distribution of federal funding to education.

An addendum has been added to our Student Privacy/FERPA policy as a disclosure to you of these changes.  Under the new provisions, state-designated entities engaged in the audit of educational programs are entitled to access personally identifiable information about students, regardless of whether the institution consents to an individual audit or research study. 

The potential extent of SLDS activity is not yet fully known.  Privacy advocates have objected to these controversial changes to FERPA as a diminshment of your privacy rights.  In February 2012, the Electronic Privacy Information Center (EPIC) filed a lawsuit challenging the authority of the US Department of Education to enact these changes.  Citizens concerned about the SLDS and privacy are urged to contact their Congressional and/or Senate representatives.

Pending the outcome of the EPIC lawsuit, institutions must comply with the amendments.  Questions about FERPA and other privacy concerns at CGU may be referred to the registrar.


New Textbook Law for California

On July 17, 2012, Governor Jerry Brown approved and signed Senate Bill 1539, a bill proposed by Senator Ellen Corbett of San Leandro, California.  The bill requires that publishers of textbooks for higher education disclose to instructors, students, and buyers information about the specific differences in versions of textbooks.  The goal of the law is to reduce the cost of textbooks for students.  The availability of differences in textbook versions allows student, instructors, and other consumers to determine whether to buy the new version of a textbook or to use an older edition.  Textbook publishers will also be required to provide instructors and buyers information about other products offered on the same topic.

SB 1539 was approved as an act to be added to Section 66407 of the Education Code of the State of California.  It becomes effective in 2013.



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