DIRECTOR OF ALUMNI RELATIONS                                                                                  JOB POSTING #510
Starting Salary: Dependent Upon Qualifications
Closing Date:     Until Filled

Claremont Graduate University is seeking a bright, creative, energetic and talented individual to serve as Director of Alumni Services, a position that serves a key role at the University. The position will be responsible for developing and administering a comprehensive institution-wide alumni relations department. Reporting to the Vice President for Advancement, as a member of the senior staff this individual will build and sustain positive and mutually-rewarding relations between the University and its major donors and working closely with University giving staff, school deans, and other key faculty and staff, he/she will help to ensure ongoing cultivation of donors increasing the likelihood of continued contributions.

Primary Responsibilities Include:
Collaborate with alumni, Advancement staff, school deans and their staff, and administrative departments to create and implement a strategic comprehensive plan to engage University alumni. Maintains student and alumni contacts to promote the alumni organization, its goals, and activities. Organize, manage, and be responsible for all university alumni events, luncheons, and the Alumni Day event for the University. Budget management and the tracking of expenditures related to the Alumni Services department and the submission of related forms and paperwork in a timely concise manner. Enhance, intensify, and maintain the university’s external relations. Interacts with Advancement staff, deans, University administrative staff, and faculty to keep them abreast of alumni activities.

Develop and maintain a stewardship/donor relations website and prepare copy and design for donor relations publications and publicity materials. Develop and implement activities to assess donor relations programs. Update and revise stewardship manual and procedures, as needed.

Qualifications:
Bachelor’s degree or any combination of education, training, or experience that provides the required knowledge, skills, and ability. At least 2 years of experience in alumni services, donor services, or related field required. Experience in event planning, donor stewardship and fundraising preferred. Excellent customer-service orientation. Experience working in a college or university or non-profit setting. Excellent written/verbal communication and editing skills. Superb organizational skills with a high level of attention to detail. High competency level with technology (e.g., the web, Word, Excel, Power Point, and database operations). The ability to work evenings and weekends when necessary and be available to travel.   California driver’s license, insurance, and clean driving record a must.


SCHOOL RECRUITER                                                                                                   JOB POSTING #509
Starting Salary: Dependent Upon Qualifications
Closing Date:     Until Filled

Essential Functions: Full-Time Position. The School of Politics and Economics is seeking the services of a mature individual to recruit and enroll high quality students and to formulate and implement recruitment strategies on a local and national scale. Develop and maintain strong ties with undergraduate colleges and universities and with local businesses. Develop and implement strategies to target enrollment of specific students in various programs. Develop partnerships with business and educational institutions to assist in student identification and sponsorship. Coordinate and participate in undergraduate campus visits, fairs, and associations. Travel to recruitment fairs and conduct presentations. Assist with development of high quality recruitment materials. Individual will be required to provide program advising for professional MA programs. Perform other essential duties and tasks specific to the position.

Education & Experience: A Bachelor’s degree and a minimum of two years of experience in the recruiting field in an educational environment or any combination of education, training and experience that provides the required knowledge, skills and abilities. Applicants must have good written and verbal communications, and organizational skills. Good computer skills (MS/Word and Excel) required for maintaining reports and analyses on student data. Ability to work with faculty, staff and students in a team environment. Position reports to the Dean, School of Politics and Economics.


PROJECT MANAGER                                                                                                 JOB POSTING #508
Starting Salary: Dependent Upon Qualifications
Closing Date:     Until Filled

The School of Global and Community Heath, at Claremont Graduate University is seeking an independent, innovative, energetic, experienced professional to take the Project Management position for NIH/NCI funded cancer prevention research projects including intervention studies on obesity prevention and skin cancer prevention. This individual will assist the principal investigator and faculty in all project objectives functioning as primary liaison between project staff and research site personnel. Candidate will assume primary responsibility for day-to-day project operations and administrative activities, project budgets, casual staff hiring, training and scheduling.

l. Provides leadership and direction for day-to-day project operations and administrative activities. Participates in the planning, design and development of project protocols, data acquisition and management, analysis and reporting of study results.

2. Assists the principal investigator and faculty with formulating research objectives. Plans, organizes and schedules activities to meet objectives. Develops and implements operating policies, procedures and systems to support planned operations. Ensures these are well-documented and communicated to project personnel.

3. Contributes to the design of research protocols. Evaluates, recommends and implements procedures for data acquisition, management and quality control. Evaluates and recommends University IRB (Internal Review Board) protocols and applications. Prepares technical reports and papers on study plans, progress and results of research activities.

4. Develops and manages project budgets. Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares and/or directs the preparation of financial reports as required. Directs ongoing purchasing activities including authorization of one-time major purchases.

5. Directly or indirectly manages staff assigned to project. Plans and staffs project operations based on proposed research activities and timelines. Includes negotiation and oversight of subcontracted services as necessary. Makes hiring, promotional and salary decisions in accordance with University policy. Provides training and technical supervision to staff. Motivates and monitors the progress of work performed by project staff to include senior technical personnel. Assesses need for and advises principal investigator on disciplinary action.

6. Coordinates and/or links project operations with other administrative and research functions on and off campus. Serves as a key resource for project information and resolves problems or questions referred by internal and external sources.

7. Establishes and maintains an active network of professional contacts. Actively participates in professionally sponsored meetings, seminars and symposia as a representative of the project and the University.

Qualifications:
MPH or other Master’s Degree plus 3 years of experience. Combined education/experience may substitute for either minimum. Experience managing data collection in community settings such as schools and clinics. Experience managing the cleaning of survey and other behavioral data and the preparation of the datasets for analysis. Previous experience supervising student, research assistants, data collectors and other staff. Experience in developing and managing budgets for large research projects. Experience writing university IRB (Internal Review Board) protocols and applications.

Experience developing and managing subcontract arrangements. Preference will be given to applicants who demonstrated experience with the above qualifications and skills. Must have good communication skills with faculty, staff, and community leaders; ability to produce communication materials for projects; assistance in production of peer-reviewed publications. The regular hours for this position vary due to needs of the project, but hours will typically be restricted to weekdays between 8:30am and 5:00pm. Occasional hours on Saturday and in the evenings may be required. This is a 60% time position, 12 month (Exempt level) position based on current project needs. Benefits-eligible.

SECRETARY III – Office of Advancement                                                                       JOB POSTING #507
Starting Salary: $13.19 p/hr (minimum of grade)
Closing Date:      Until Filled

The Secretary III position is a key member of the Office of Advancement team within a pool of Secretaries, and provides primary support to an assigned School-Based Director of Development. Reporting to the Office Supervisor, the Secretary III assists with various office functions in the attainment of goals and provides seamless support in an energetic, collegial, and creative environment.

Primary Responsibilities:
• Responsible for gift acknowledgement and gift tracking
• Manage the assigned Director’s calendar, make appointments and travel arrangements
• Answer telephones, take messages, respond to telephone inquiries
• Assist with budget tracking and the drafting of paperwork necessary to process invoices
• Proof/edit outgoing materials and prepare correspondence, reports, and various forms
• Maintain up-to-date mailing lists, contact lists and assist with the coordination of large mailings
• Greet visitors, volunteers, Trustees and other major contributors and supporters of the university
• Plan, coordinate, execute and do follow-up tasks for special events and meetings
• Work with other university personnel at all organizational levels to gather information and prepare lists, mailings and reports
• Assist with filing and record keeping
• Other duties as assigned

Qualifications:
HS Degree or Equivalent. 3-4 years of office experience. Strong customer service skills, interpersonal skills and phone etiquette. Accuracy and ability to maintain strict confidentiality. Excellent communication skills both verbally and in written form with excellent writing and editing skills. The ability to work as a team-player and positive contributor with other secretarial and administrative staff both internally and externally. Strong attention to detail. The ability to multi-task and maintain fluid concepts of priorities. Excellent organizational skills with consistent and reliable follow-through abilities. Proficiency of Microsoft applications – Word, Excel, Outlook and PowerPoint. Ability to work occasional evening and weekend hours for special events and meetings.


SECRETARY III (CCMS) part-time –(12-15 hrs Non benefits based)                                JOB POSTING #506
Starting Salary: $13.19 p/hr (minimum of range)
Closing Date:      Until Filled

Provides support to all staff, faculty and students of the Claremont Center for the Mathematical Sciences (CCMS). CCMS is a collaborative program among The Claremont Colleges. Responsibilities include but are not limited to: planning events, workshops, reception and clerical work (i.e. filing, ordering supplies, typing and writing memos, answering phones, e-mail, coordinating list-serves, etc.). Assist in supervising student workers, edit and proofread proposals and memos, and preparing invoices for payment.

Qualifications:
High School Degree/GED plus 2 years additional education and training, or any combination of education, training or experience that provides the required knowledge, training, and ability and 3 - 4 years experience required in general office positions of increasing responsibilities. Excellent word-processing skills. Excellent oral and written communication skills. Ability to interact well in a culturally diverse work environment. Demonstrate a high level of organization and ability to perform multiple tasks. Position is part-time, approx 12-15 hours p/week non benefits based. Occasional Saturdays will be required for events or workshops.


ASSISTANT PROVOST                                                                                             JOB POSTING #500

Claremont Graduate University is seeking a creative, energetic and experienced professional as Assistant Provost in the Provost’s Office. It is an exciting time for the university. CGU has just completed its strategic planning and is entering the stage of implementation of important ideas that will significantly advance our strategic goals: promoting transdisciplinary teaching, conducting research that matters, and building up a financially strong and intellectually enriching academic community. Reporting to the Provost, the Assistant Provost will assume the role of the Accreditation Liaison Officer with the Western Association of Schools and Colleges. He or she also will work with the various faculty committees on academic affairs including program reviews and assessments, coordinate fund allocations, function as a liaison person with Student Affairs and IT departments, and work with the Institutional Research Office in the evaluation and assessment of campus environment, faculty workload, new academic initiatives, and student learning outcomes among other projects.

Qualifications:
CGU is looking for an individual with a combination of a master’s degree with significant administrative experience in a graduate school or any combination of education and experience that provides the required knowledge, skills, and abilities. Candidate must have excellent communications skills including writing and verbal presentation, strong management, leadership and analytical skills. Proficiency in institutional research, including the ability to use data to make and to implement strategic decisions.

Send complete resume and cover letter to: jobs@cgu.edu or you may apply in writing to CGU / Human Resources Department, 150 East Tenth St., Claremont, CA 91711
CGU is America’s sole graduate-only, research-extensive private university. Its location in the New England-style town of Claremont, at the base of the San Gabriel Mountains about 35 miles east of Los Angeles, offers an excellent quality of life. CGU is one of the Claremont Colleges, a consortium that includes Claremont McKenna, Harvey Mudd, Pitzer, Pomona, and Scripps Colleges, and the Keck Graduate Institute of Applied Life Sciences. The Colleges share central services such as the library; faculty and students participate in a range of joint cultural, intellectual and athletic activities.

Claremont Graduate University is an equal opportunity employer. It does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation or physical disability, in its employment practice, and with respect to the admission of students to educational programs and activities, in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. CGU is committed to affirmative action in the employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.


ACADEMIC SECRETARY III – Teacher Education                                                        JOB POSTING #479
Starting Salary: $12.81 p/hour (minimum)
Closing Date:      Until Filled

Working independently, perform a broad range of highly skilled secretarial, administrative, and clerical work for faculty directors in Teacher Education. Duties and responsibilities are varied and confidential in nature. Knowledge of the organization, policies, and procedures of the University is required, and often of a technical specialty.

Within general guidelines and without regular supervision type a wide variety of documents from semi-finished source material, including computer disks and/or machine dictation. Produce final documents formatted with correct spelling, syllabication, punctuation and grammar. Material includes technical and confidential nature. Proofread. Collect, compile and analyze information. Prepare agenda and support material for conferences, committees and meetings. Organize and coordinate special projects. Coordinate department travel, conference arrangements, and professional organization memberships. Maintain and control confidential files and records. Photocopy materials. Respond independently to inquiries requiring knowledge of policies and guidelines. Exercise considerable judgment and discretion in scheduling appointments, responding to emails and maintaining calendars. Process RFC’s, payroll and financial aid paperwork as directed and reconcile to appropriate reports. Compose correspondence not requiring personal attention of supervisor. Following general guidelines prepare special reports, summaries or replies. May attend meetings and write minutes. Prepare agenda for conferences, draft introductions and develop background information. Perform routine library research as directed. Assists in basic administrative functions as needed.

Qualifications:
Type or use power keyboard at a minimum rate of 60 WPM with no more than five errors. Must be proficient in using various software and spreadsheets. Read, write legibly, and follow written and oral instructions in English. Sort and file alphabetically and by project or subject related headings. Maintain confidential files. Research files and select relevant information from a variety of sources and documents. Spell accurately and have excellent knowledge of business writing procedures. Have library research skills. Ability to transcribe from machine dictation and compose written correspondence and develop reports, agendas, and conference materials. Education: Graduation from high school plus two or more years of college or business school equal to at least two years of college, with courses in office administration and organizational procedures; or any combination of education, training or experience that provides the required knowledge, skills and ability. Experience: Five to six years of increasingly responsible, related experience, preferably in an academic institution.


SCHOOL-BASED DIRECTOR OF DEVELOPMENT                                                        JOB POSTING #440
Starting Salary: Dependent Upon Qualifications
Closing Date:     Until Filled

Claremont Graduate University is seeking a bright, creative, innovative, energetic, experienced professional to take a leadership role in planning and executing a school-based development program. This individual will also play a key role in planning and executing on a forthcoming capital campaign. Responsible for all development for one or more of the following graduate schools: School of Religion, School of Behavioral & Organizational Science, School of Arts & Humanities, School of Informational Systems and Technologies, School of Politics and Economics; the School-Based Director of Development will design and implement a sustainable development program in coordination with their assigned School’s Board of Visitors and with input from the University’s Board of Trustees.
The candidate for consideration must be a person of unimpeachable integrity. His or her work must be characterized by prodigious personal energy and a deep commitment to the ideals of higher education and the mission of Claremont Graduate University specifically. He or she will have a passion for engaging alumni and non-alumni in the research interests of the School(s) and posses the fortitude and perseverance necessary to accomplish goals in a graduate university environment.
Reporting to the Senior Director of Development, the School-Based Director of Development will work closely with the Dean of their assigned School(s) and with the institution's executive, academic, and volunteer leadership. Key to this effort will be the ability to effectively interact with the board of visitors, the deans, faculty, alumni and staff to ensure an efficient and effective fundraising effort.

Primary Responsibilities Include:
• Represent the university with integrity and poise.
• Successfully manage a portfolio of major and principal gift prospects.
• Manage their assigned school’s Board of Visitors creating opportunities for involvement in the school by alumni and friends.
• Identify and engage potential donors at all levels; including individuals, corporations, and foundations; personally and through the board members and alumni by enhancing a program of public outreach.
• Staff and support the dean in the cultivation, solicitation, and stewardship of major gift donors (gifts of $25,000 and more).
• Involve school faculty in the development program coordinating their activities and directing their efforts.
• Personally solicits gifts and prepare proposals and reports as necessary.

Qualifications:
Bachelors Degree required; advanced degree preferred plus three to five years experience working in the educational, non-profit or corporate environment in a fundraising capacity or any combination of education and experience that provides the required knowledge, skills, and abilities. Proven track record and significant experience in the area of advancement and development specifically and the ability to cultivate and solicit significant gifts. Strong management, leadership, and analytical skills. Excellent interpersonal and relationship building skills. Excellent written/verbal communications skills. Outstanding ability to use data to make and to implement strategic decisions. Integrity, self-confidence, decisiveness, diplomacy, passion, and intellectual curiosity.