STAFF POSITIONS
PROGRAM ADMINISTRATOR – Arts Management JOB POSTING #498
Starting Salary: Dependent Upon Qualifications
Closing Date: Until Filled
This position reports to the Administrative Director for the School of Arts and Humanities. Responsible for the recruitment, marketing, management, and administering of the Arts Management program, under the direction of the Director of the Arts Management program, and works closely with the Peter F. Drucker and Masatoshi Ito staff on all aspects of program implementation. Serves as academic advisor for the Arts Management program and works closely with CGU faculty and staff to coordinate graduate assistantships, internships, and course-related planning.
Recruiting: Organize and participate in all recruiting efforts. Travel to recruitment fairs, conferences, and professional organizations to promote the Art Management program. Ability to network and form relationships with professional organizations that can provide student prospects. Set-up on campus tours for individuals to visit with faculty, staff, and current students in the Arts Management program.
Financial Aid: Propose and communicate financial support offers to prospective students. Serve as a resource to prospective students regarding financial aid opportunities and alternative funding sources.
Marketing: Promote program both internally and externally. Manage website. Implement proactive marketing strategies for recruiting new students. Assist in developing compelling and effective recruitment materials. Develop an appropriate database of contacts and plan strategies for increasing or enhancing these contacts. Schedule mass communication each year using contacts and/or external database such as Peterson’s Guide.
Advising: Advise students regarding policies, procedures, and academic program requirements. Work closely with faculty and admissions to approve students’ individual program of study. Track and monitor progress of students. Prepare advising related materials.
Course Scheduling: Work with faculty, staff, and students to coordinate course scheduling, planning, design publicity, and materials for courses. Research courses in other CGU schools that may add value to the Arts Management Program and provide information about these courses to students.
Student placement/internships/graduate assistants: Coordinate all internships by implementing a structured plan to recruit sponsors/employers and work with program faculty to place students in internships and possibly permanent employment. Keep Internship Handbook and update as needed. Plan and coordinate annual internship presentations and trainings. Supervise and coordinate all Arts Management graduate assistants (research assistants, teaching assistants, and Fellows).
Advisory Committees, Stakeholders, and Funders: Assist the Director of Arts Management in scheduling meetings and events and preparing meeting agendas and minutes. Assist with development activities, including cultivation of funding prospects, drafting of applications and final reports.
Budget: Work closely with the Arts and Humanities Administrative Director to track expenditures for the Arts Management program. Process budgetary forms and assist Administrative Director in preparing the annual budget. Generate quarterly program financial statements.
Events/Workshops: Work with the Director of Arts Management and faculty to organize special workshops and lectures for the Arts Management Program. Organize new student orientation for all Arts Management students and prepare packets in consultation with the Student Services office and faculty. Every summer, work with the Director of Arts Management to organize the first reception and meeting with students and coordinate monthly meetings as needed. When appropriate, work with outside organizations to plan workshops for Arts Management students.
Qualifications
Bachelor’s degree plus four years of related experience or an equivalent combination of education and experience. Knowledge of Microsoft Word for Windows, Excel, Outlook, and ability to learn additional programs, including PeopleSoft student database. Ability to learn basic web-page production. Excellent oral and written communication and customer relations skills. Ability to work effectively with a diverse group of people, including faculty, staff, graduate students, and prospective applicants. Ability to work with moderate supervision and exercise good independent judgment and discretion. Excellent organizational skills in a multi-task environment. Understanding of academic programs and process. Excellent book-keeping and record-keeping skills. Professional demeanor and dress, communication style, and outgoing, confident professional image. Previous experience in marketing, communications, arts administration, professional recruiting, or program coordination. Three to four years experience in an administrative office position coordinating multiple aspects of a program.
For application procedures please go to: http://www.cgu.edu/pages/1183.asp.