SENIOR ACCOUNTANT, GRANTS & CONTRACTS
JOB POSTING #899
Starting Salary: $21.45 (Minimum)
Closing Date: Until Filled
As a team member of the Office of Research, Sponsored Programs and Grants (ORSPG), the Senior Accountant Grants & Contracts position contributes to post-award administration by leading the Post Award Grants Accounting team for Federal and Private Grants and Contracts.
- Works under the general supervision of the Director of Research Administration.
- Determines classification as grant or contract and the requirements based on award letters and establish the appropriate account, enters all project data into Workday and Excel spreadsheets to include the budgets, billing schedules, and notifies appropriate parties when the award is setup.
- Reading and interpreting agreements to determine restrictions related to spending, prior approval requirements, applicable cost principles and cost sharing requirements.
- Monitors budgets, approves expenditures and maintains accurate records, databases and other documents to support accounting transactions.
- Monitors expenses for reasonableness and allow ability within terms of the contract, Uniform Guidance, federal, state, agency, and University rules and regulations as well as checking for sufficient funds, appropriate dates, proper signatures, applicability and reasonableness.
- Reviews, monitors and approves grant related payroll and submits to HR/payroll, communication with the payroll department when compensation is process incorrectly.
- Monitors time and effort reporting in compliance with applicable regulations, and prepare Salary Caps for applicable Principal Investigators.
- Creates a Personnel activity Report (PAR) for all employees paid on grants. Ensures the PAR’s have appropriate approval levels and reconciles any discrepancies.
- Monthly Reconciliations of all grants Excel spreadsheets using the Workday General Ledger.
- Prepares journal entries for necessary adjustments to funded project.
- Approves invoices for subcontracts and process payments, and also reviews the A-133 report for subcontractors to ensure compliance with federal requirements.
- Ensures that all other grant deposits are made to the correct accounts.
- Prepares monthly expenditure reports for the University community to assure that spending is within budget guidelines.
- Prepares quarterly, annual, and closeout reports for funding agencies as requested and ensures timely submission thereof.
- Inform principal investigators of approaching deadlines and the available balances of their awards, making changes to the accounts as necessary.
- Coordinates with key personnel at all levels of the University to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
- Communicates with principal investigators and support staff concerning inquiries such as allow ability of costs, funding agency prior approval requirements, no cost extensions, budget revisions, and technical assistance with Workday.
- Ensures grants are closed out properly.
- Supports Director of Research Administration with auditor requests as part of annual A-133 audit.
- Prepare invoices and drawdown funds from Federal and State funding sources as indicated in the terms of the funding agreement, provide CUC with draw down amounts for most federal grants
- Interacts with agency staff and subcontractors to resolve questions and concerns, and/or outstanding invoices
- Assists in preparation of year-end audit paperwork and analysis
- Works with Business Office and Controller’s Office to resolve issues related to Workday and the Grants Module, attends various Workday Accounting Meetings and training.
- Team Lead in the Post Award Office.
- Other related duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
- Excellent communications skills (both verbal and written).
- Knowledge of fund accounting.
- Must be detail-oriented and possess strong analytical skills.
- Organized and able to meet strict deadlines.
- Knowledge of Microsoft Office, especially Excel.
Any combination of education and experience equivalent to graduation with a BA in in accounting or finance is preferable, or any combination of education, training, or experience that provides the required knowledge, skills, and ability. Prefer three years’ experience in higher education accounting. Preference will be given to applicants with sponsored projects experience.